Filtration & Separations Recruiter - Email Etiquette

My name is Lisa Sprowls and I am a Filtration Recruiter. I work on many sales/ engineering/executive/ and management level positions serving the search and recruitment needs of both large and small manufacturers and distributors in the Filtration/Water & Wastewater/ Separations/and Environmental Industries.

With each and every finalist candidate that we present to our clients, we also provide a complete background check. Our background checks are provided by our parent company, BackTrack Inc., www.backtracker.com. All reports provided include employment verification, education verification, social security trace report, motor vehicle report, reference checking and criminal records searches.

Email Etiquette
For good or evil, email has become one of the predominant methods of communication in the workplace. This can be emailing internally with different departments, or conversing by email with clients, sales people or department managers outside your office. Email etiquette is very important as this may be one of the first forms of communication another company has from you, and can even help protect your company from awkward liability issues.

Why should you worry about an etiquette policy? It isn’t like you don’t have enough to worry about on a daily basis running your business, but email etiquette is important for the following reasons: Professionalism, efficiency, and protection from liability.

Using proper email language will convey a professional image for your company. Emails that get to the point are much more effective than poorly worded or rambling emails, and employee awareness of email risks will protect your company from costly law suites. Some etiquette guidelines may differ, depending on the nature of your business and the corporate culture you deal with, however here are some suggestions for you if you choose to form a policy.

Be concise and to the point. Do not make it longer than it needs to be. A long email can be very discouraging to read and will frequently be deleted before you even get to the point.

Use proper spelling, grammar, and punctuation. Improper spelling, grammar and punctuation can give a bad impression of your company. Email with no full stops or commas are difficult to read and can sometimes even change the meaning of the text.

Do not attach unnecessary files. Many companies will have an email filter that will not allow attachments to come through from an unrecognized user. Large attachments are also annoying and can cause the receiver’s email system to go down.

Do not overuse the high priority function. If everything you send out has a high priority, people who are used to receiving email from you are going to start skipping over it, thinking it is just a normal communication from you. Remember the fable of the boy who cried wolf.

Do not write in all CAPITALS. If you write in all capitals, it seems as if you are shouting. This is seen as aggressive and can be highly annoying for the receiver.

Do not use email to discuss confidential issues. Sending an email is like sending a postcard. If you don’t want your email displayed on a bulletin board, don’t send it. Also, never make libelous, sexist or racially discriminating comments in an email, even if you mean it as a joke. It isn’t funny if the email falls in to the hands of someone other than who it was addressed to.

The list continues and most of it is based on common sense. If in doubt, search the internet and just type “email etiquette” in to your search engine. There are lots of articles out there describing the do’s and don’ts of email and using email. Once you have an email policy in effect, train your people on that policy. The employees that use email need to understand the importance of email etiquette and how it reflects on your business every time that “send” button is used. If you wish or you feel it is necessary, the implementation of the rules can also be monitored by using email management software and email response tools. You may have the need to use this software or you may decide it is too “big brother”, but keep in mind that the email that leaves your company is a direct reflection on your company.

Filtration & Separations Recruiter - Email Etiquette

Lisa Sprowls
Filtration Recruiter
Recruiter Solutions International
8850 Tyler Blvd.
Mentor, OH 44060
800-992-3875 ext. 313
lisa@rsipeople.com



Filtration Recruiter, Water Recruiter, Wastewater Recruiter, Environmental Recruiter, Fluid Power Recruiter. As an executive recruiter/headhunter dedicated to serving the search and recruitment needs in both large and small manufacturers and distributors. Dan specializes in the search and placement of sales, engineering, management and upper level management positions. Keywords: Filtration Recruiter, Water Recruiter, Wastewater Recruiter, Pumps, Filters, Microfiltration, Water, Oil, Gas, Air, Industrial, Cartridge, Filtration & Separation, Membrane, Reverse Osmosis, Filtration Equipment, Filter Media, Filtration Supplies, Wastewater, Fuel, Environmental, Storm Water, Dewatering Equipment, Woven, Non Woven, Ultrafiltration, Recruiter Solutions International, RSI, Lisa Sprowls, Dan Regovich, Headhunter Filtration, Filtration Headhunter, Filtration Industry Recruiter, Wastewater and Filtration, Water Treatment, Wastewater Treatment Please visit our website at www.rsipeople.com/filtration/lisa